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KENRICK MANOR SUBDIVISION

HOIMEOWNER’S ASSOCIATION

Shrewsbury, MO 63119

Minutes of Meeting Wed., 9 September, 2015

On Wednesday, 9 September 2015 the required annual meeting of the Kenrick Manor Subdivision was held at the Shrewsbury Community Center.

There were 51 people present, representing 38 lots.

7:25 p.m. The meeting was opened by Trustee Chairman, Gary

Lottmann. Gary first presented a people safety review

of the premises and emergency needs.

7:36 p.m. Gary introduced Mayor Buckley, the first guest presenter.

Mayor Buckley discussed the following:

-- Wal-Mart opening is Wednesday, 23 September. It will

not be a 24 hour store.

-- Only after Wal-Mart opens will there be cash flow to the

city.

-- Plans for the lower area of the property are progressing, but

nothing specific is ready for discussion.

-- The Mayor responded to property owner’s concerns over cut

through traffic from Watson to Laclede Station Road, and

vice versa.

The city has no plans to discourage cut-throughs, but

expectations are that as the parking lots become active

cut-throughs will be minimal, but the city will monitor

the situation.

7:55 p.m. The second guest, Lt. Lisa Vargas, representative of the

Police Department, spoke.

-- She cautioned against leaving vehicles unlocked, or

leaving articles in the car whether the items are visible

or not.

-- She stated that Shrewsbury is a safe, trouble free community.

-- She encouraged people to call police if seeing or hearing anything out of the ordinary. If in doubt, please call police.

8:10 p.m. The interim fire chief, Captain Ken Buss, discussed the

the following:

-- The Emergency Response Team process and responsibilities.

-- The plan for a memorial for the late Chief Fox.

-- A motion was made from the floor and carried for the Kenrick

Manor Subdivision to contribute $300 for the memorial.

8:30 p.m. Gary presented the budget.

It was approved by voice vote.

8:36 p.m. General business discussion led by Gary:

-- New bids are being secured for care of front entrance and

circles.

-- The subdivision is quite dark. Increasing the lumens of the

light poles is being explored with Ameren. Also, lot owners

were encouraged to review their own light posts to assure

they are fully operational with as much light intensity as

possible.

-- There are problems with the WEB-site and Go-Daddy mail.

Laura Morgan is to proceed with correction activity.

8:40 p.m. New business.

-- There was intention to present material for amending the

Covenant, Para. 12b, in respect to swimming pool fence

requirements. Because pre-meeting information supplied

to lot owners was non-compliant with the Covenant, the

amendment could not be presented.

To go forward with action on an amendment, the following

was concluded.

~ A Covenant compliant notice containing the existing

12b requirement, and proposed 12b, will be sent by

U.S. Mail to all lot owners. The notice will be sent

at least 10 days before a future meeting.

~ A special meeting will be held for lot owners to

consider the amendment.

9:00 p.m. A Trustee election was held to replace Norm Siefert, who was

a Trustee for 2 terms.

Only one nomination occurred.

Pat Lopez was elected to become the new Trustee.

NOTE:Mike Ryan was winner of the 2016 free assessment.

9:15 p.m. Meeting was adjourned

Gary Lottmann-Trustee President

Laura Morgan-Trustee

Minutes submitted by:

Norm Siefert-Retiring Trustee

September 23, 2014
Shrewsbury City Center

Thirty-seven lot owners were in attendance.

Terry Grewe of Grewe Inc. reviewed status of the Wal-Mart development and answered questions from residents. Topics covered were: - Blasting. There has been no blasting nor will any occur. - There will be access from Watson Road to residences thru the shopping center. - At present only Wal-Mart and the First Bank are signed occupants of the center. - No projected date for completion and center opening. - There is no plan to cover the walls with vegetation. - The communication tower guide wire grounding areas are to be improved esthetically by Standard at their expense.

Gary Lottmann, President of Trustees, reviewed the following: - Thanked Terry Grewe for his time and participation. - Reviewed the budget showing expenditures for fiscal 2014 and projection for fiscal 2015. One line item description was omitted. The line item description omitted was MISCELLANEOUS --- (Hydro-Sonic and Mid West Water). - Gary reminded homeowners that the Subdivision Restrictive Agreement requires homeowners to obtain Trustee approval of fences, room additions or other major exterior structural alterations. Also a city permit is normally required.

Several residents raised concern over the shrubbery at the entrance from Laclede Station Rd. They thought the bushes were old and too large. Also, that there was miscellaneous growth growing up through the shrubs.

Fred Kaul’s Trustee term expired. Laura Morgan was elected to replace him.

The web-site will be updated by Laura Morgan.

Mayor Buckley was present and addressed several topics and answered questions. Subjects discussed were: -- Reiterated the crime alert about thefts from unlocked vehicles. -- Mentioned that Shrewsbury was listed as the seventh safest city in the state. -- There will be access to the residential area from Watson Road thru the shopping complex. -- Several residents raised concern about the general appearance of the lower Kenrick area. The Mayor stated that the owners committed to do something. However, the property is for sale, so expectations of doing much are not great.

Len Madalon, Lot 113, won the drawing for a free annual Homeowner’s dues for next year.

Meeting adjourned at 8:20 p.m.

Minutes submitted by: Gary Lottmann Laura Morgan Fred Kaul Trustee President Trustee Retiring Trustee Norman Siefert Trustee

Minutes of Kenrick Manor Subdivision Homeowners' Association

September 13, 2010
Shrewsbury City Center, Meeting Room #2

Thirty-one lot owners were in attendance in-person and an additional six lot owners provided proxies at the Annual Meeting of the Kenrick Manor Subdivision on September 13, 2010. The meeting was convened at 7:00 p.m. 

The financial report for the fiscal year July 1, 2009 – June 30, 2010 was reviewed. The budget for 2011 fiscal year (July1, 2010-June 30, 2011) was presented. There was a discussion of the budget. Eighty plus percent of the budget is for expenses related to the entry of the subdivision (landscape, irrigation, lights, insurance, Christmas decorations, etc.) and the cul-de-sac islands. Trustee Glenn Kraemer discussed the new three-year landscape contract with Top Care for the subdivision’s entry and the circles that will result in lower costs than the annual expense of the current contract.

Mr. Kraemer also explained the need to replace the old entry lights because of the costs associated with their repair/replacement. New entry lights have been installed recently for $775 versus repair costs in excess of $3000 for the old lights. Legal expenses for FY2011 result primarily from anticipated legal expense associated with the amendments to the restrictive agreement for the Special Meeting in August and the Annual Meeting, as well as the recording of the amendments with St. Louis County.

There was a discussion of the fact that the FY2011 proposed budget anticipates expenditures of $85.70 per Lot, while the annual assessment remains at $75. Trustee Michael Ryan indicated that this deficit spending cannot continue indefinitely. However, the trustees believe that the budget can support operations for the present year unless there is an unforeseen expense. Following the budget discussion there was a motion to accept the budget as presented. The motion was adopted on a unanimous voice vote.

The next order of business was consideration of an amendment to the restrictive agreement to create an option for residents to receive “official” notices (amendments to the restrictive agreement, annual meeting notice, and notice of annual and special assessments) via an electronic communication system. The amendment was mailed to all residents prior to the meeting; copies of the amendment were distributed at the meeting. The amendment will reduce costs associated with mailings, increase efficiency in the delivery these notices and reduce the hassle of preparing the mailings.

The trustees explained that lot owners wishing to continue receipt of notices via U.S. Mail will continue to do so. They will not have to do anything to continue current practice. However, residents wishing to take advantage of the new amendment will have to “opt-in” by providing an email address and specifically enrolling in the optional program. Additionally, residents may choose to receive all “official” notices required by the restrictive agreement via email, or choose to receive some official notices via email and others by U.S. Mail. The trustees will establish email groups segmented by the residents’ choices - all email, U.S. Mail, email for some official notices and not for others. Presently, sixty-five percent (105 lot owners) are members of the email group. The complete email group will continue to receive regular distribution of subdivision and City of Shrewsbury informal news and notes whether they join the email notification option program envisioned by the adoption of the amendment regarding official notices.

Following discussion of the proposed amendment, ballots were distributed to those in attendance and the proxy holders. The amendment was adopted on a vote of 30 Yes; 0 No; and, one abstention.

The next order of business was the election of one trustee for a three-year term. Glenn Kraemer indicated that he was willing to serve a second term. There were no additional nominations. Mr. Kraemer was elected on a unanimous voice vote.

At the invitation of the subdivision trustees, Shrewsbury Mayor Felicity Buckley joined the meeting, delivering a brief presentation on her first months in office and answered questions from the residents of the subdivision for almost an hour. Most of the questions dealt with the proposed redevelopment of the Kenrick Plaza Shopping Center. Mayor Buckley provided information on the City’s revenue needs, as well as the continuing decline of sales tax revenues from Kenrick Plaza. She also responded to and discussed the WalMart proposal that has been submitted by G.J. Grewe Construction.

Following the Mayor’s presentation, the business meeting continued. The trustees reviewed the first year of the subdivision web site (www.kenrickmanor.com) and the email group. Planned updates of the web site were discussed, as well as plans to move the email group(s) from Mr. Ryan’s personal email account to a more transparent subdivision account. Updates for the web site and email group will be forwarded to residents as they develop.

Under new business, the trustees established an advisory committee to meet with the trustees to review the restrictive agreement for possible updates and/or changes to recommend to the lot owners. It is also envisioned that members of the advisory committee may also assist in conflict resolution between lot owners and the trustees.

There were two questions, one requesting advance information from the City of Shrewsbury when street work will close streets within the subdivision for repair/maintenance. Aldermen Chris Gorman and Mike Travaglini indicated that the street department will try to provide a schedule to them and members of the subdivision email group will be informed. The second question dealt with plantings that interfered with the line of site at Chapelford and Kenrick Manor Drive. Alderman Mike Travaglini indicated that he would have the street department review the site and take appropriate action as needed.

The attendance prize drawing was conducted by Mayor Buckley. Jim and Chris Gorman, Lot # 134, will receive one-year free annual assessment dues for FY 2012.

The meeting adjourned at 8:50.

Minutes of Kenrick Manor Subdivision Homeowners' Association

August 9, 2010
Shrewsbury City Center, Meeting Room #2

A Special Meeting of the Kenrick Manor Subdivision was convened at 7:00 p.m. on August 9, 2001. Forty-three lot owners were in attendance in-person and an additional seventy lot owners provided proxies at the Special Meeting.

The meeting was convened under the initiative petition provisions of the Amended and Restated Restrictive Agreement (Restrictive Agreement) adopted on September 15, 2008 to consider two prospective amendments to the Restrictive Agreement. Fifty-two valid petition signatures were submitted by lot owners of Kenrick Manor Subdivision in compliance with a June 16, 2010 court order from the Circuit Court of St. Louis County. Notice of the Special Meeting was mailed to all lot owners on July 19, 2010. The amendments were mailed to all residents prior to the meeting; copies were distributed at the meeting.

Trustee Michael Ryan reviewed the court order regarding a structure erected on Lot 56. While the Court ruled in favor of the trustees on the merits of the underlying lawsuit, the Court order a stay of its mandatory injunction requiring the lot owners to remove the structure providing the owners the opportunity to seek an amendment to the restrictive agreement which would allow their structure to remain. The authority to use an initiative petition process to consider an amendment to the Restrictive Agreement is provided in Section 18 (b). The owners of Lot 56 obtained petitions signed by at least 20% of all lot owners within 14 days of the court judgment. The trustees verified the signatures and convened the Special Meeting to consider the amendments.

Amendment 1 would add a new Section 8 (b) to the Restrictive Agreement providing the owners of Lot 56, Sal and Nancy Grasso, as well as all other lot owners in the subdivision the right to construct screens to conceal/enclose equipment and/or trash containers with the prior approval of the trustees and without regard to compliance with Section 7 of the Restrictive Agreement as to open spacing or the color of vinyl fencing material. Amendment 2 proposed a narrow exception to Section 7 of the Restrictive Agreement, applicable only to the structure located on Lot 56.

Mr. Ryan explained that lot owners could vote to approve Amendment 1 or Amendment 2, or to reject both Amendments. If either amendment were adopted, the structure on the Grasso property would remain; if both amendments were rejected, the structure would be removed in compliance with the Court order.

Following a discussion of the amendments, the lawsuit and the Court Order, ballots for Amendment 1 were distributed. The vote was 64 in Favor of Amendment 1; 43 opposed. Amendment 1 was adopted and is printed on the reverse side of the minutes. Amendment 2 was withdrawn as redundant.

The meeting was adjourned at 8:45 p.m.

Minutes of Kenrick Manor Subdivision Homeowners' Association Annual Meeting

September 15, 2009
Shrewsbury City Center, Meeting Room #2

Thirty-two homeowners were present at the annual meeting of the Kenrick Manor Subdivision on September 15, 2009.  The meeting was convened at 7:30 p.m. 

The financial report for the fiscal year July 1, 2008 – June 30, 2009 was reviewed.  Following the discussion, Tony Dill motioned that the report be accepted; Carol Philipak seconded the motion.  The motion was adopted on a unanimous voice vote. 

The budget for the 2010 fiscal year (July1, 2009 – June 30, 2010) was presented.  There was a discussion of the amount budgeted for legal and the subdivision web site.  The trustees explained that the $5000 budgeted amount for legal includes the anticipated legal fees for a pending lawsuit.  Because of the pending litigation, the trustees did not discuss the merits of the lawsuit.  The trustees agreed to update the residents on the legal issues with the advice of the association’s attorney.   The attorney representing the subdivision in the lawsuit is Steven Koslovsky. 

The $1200 budgeted for the new website includes $1000 of one-time fees to construct the website and $200 of annual fees for updates and to reserve domain names, as well as hosting fees for the website.   The website should be launched around October 1, 2009.  Residents will be notified by e-mail when the site is ready for use.  The domain names that have been reserved are: www.kenrickmanorsubdivision.com and www.kenrickmanor.com.  The trustees acknowledged and thanked John Mancini, 5323 Kenrick Manor Court, for securing and then donating the “kenrickmanor.com” domain name. 

Following the lengthy discussion of the budget and proposed FY 2010 expenditures, Fred Kaul motioned to accept the budget as presented; Tony Dill seconded the motion.  The motion was adopted on a unanimous voice vote. 

The next order of business was the election of one trustee for three -year term.  Art Seise nominated Norm Siefert.  There were no other nominations for the position of trustee.  Mr. Siefert agreed to serve.  Mr. Siefert was elected on a unanimous voice vote. 

Under New Business:

At the invitation of the subdivision trustees, Shrewsbury Police Chief, Jeffrey A. Keller, began a presentation on recent criminal activity within the Shrewsbury with a focus on the Kenrick Manor Subdivsion.  Chief Keller reported that crime is down in Shrewsbury for 2009 compared to the same period in 2008.  The police have received a total of eleven calls from the Kenrick Manor Subdivision since January 1.  Seven of the 11 calls were false burglary alarms.  There was one home burglary with no forced entry; one auto accident; and two miscellaneous police responses.  The home burglary was discussed in some depth because the family was home at the time of the burglary and personal property was taken. 

The chief also reported that there had been one copper theft at an air-conditioning unit on Somerworth Lane on the weekend prior to the annual meeting.  A formal report on that crime had not yet been filed but was anticipated in the near future.  Chief Keller had talked with the owners the day of the annual meeting. 

Chief Keller outlined some broad self-protection measures that residents should take to ensure the safety of their families and property.  He urged residents to call the police whenever they observe suspicious activity.  Such call should be placed to the dispatch center at 314-645-3000 or during Mon-Fri business hours 314-647-5656.  The chief also provided his e-mail address jkeller@cityofshresbury.com

Chief Keller introduced Lieutenant Jeff Beaton from the Shrewsbury Police Department.  Lt. Beaton provided a presentation on Safety Issues.  He brought copies of a pamphlet, Neighborhood Safety Information, for those in attendance.  Lt. Beaton discussed the possibility of the Kenrick Manor Subdivision establishing a formal “Neighborhood Watch Program.”  The Shrewsbury Police Department will assign Lt. Beaton to assist residents in how to start a neighborhood watch program and both Chief Keller and Lt. Beaton made it very clear that the police department will support such an effort.  The trustees agreed to provide more information through the soon to be initiated e-mail program on how to start a “watch program.”      

Ward III Aldermen Chris Gorman and Mike Travaglini provided updates on the street work in the subdivision.  They thanked the residents for their cooperation during the removal of the old concrete and installation of the new.  They reported that the contractors would be back-filling dirt near curbs and planting grass seed, as well as cleaning up construction debris during the next couple of days.  The aldermen were asked to have the City dispatch its street sweeper to remove some of the dust and debris. 

The aldermen reported that broken blocks of sidewalk (marked in a recent survey by the City) were the next major construction project for the City of Shrewsbury.  The aldermen also provided a brief status report on efforts to revitalize Kenrick Plaza and announced that a new restaurant, The Sands, should open soon within the plaza. 

Alderman Gorman announced that the Mayor was launching a Shrewsbury Beautification Committee and that Alice Lottmann, 5361 Somerworth Lane, had agreed to serve on the committee from the subdivision.  Beautification suggestions should be forwarded to Mrs. Lottmann. 

The trustees acknowledged and thanked Art Seise for his service to the Subdivision during the past three years. 

Mr. & Mrs. Tony Dill, residents, won the attendance prize which entitles them to one-year free from dues during the fiscal year 7/1/2010-6/30/2011. 

The meeting adjourned at 8:45 on a motion by Jim Ryan.

Click here for the Restrictive Agreement
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